Submitting translated documents to UAE authorities is not just about language. One small mistake can delay your case, application, or approval. Many people face rejection because they miss basic requirements set by UAE government departments.
Checklist Before Submitting Translated Documents
Below is a step-by-step checklist you should follow before submitting your translated documents to any UAE authority.
Confirm the Document Needs Legal Translation
Not all translations are the same. Some documents must be legally translated, not just linguistically translated.
Documents that usually require legal translation include:
- Passports
- Emirates ID related papers
- Birth certificates
- Marriage or divorce certificates
- Court documents
- Power of attorney
- Educational certificates
- Business contracts
- Trade licenses
If the document will be used in court or a government office, legal translation is required.
Check That the Translation Is in Arabic
UAE authorities only accept Arabic translations for official use.
Make sure:
- The translation is fully in Arabic
- No English text is mixed with Arabic
- Names are written clearly in Arabic
- Numbers and dates follow UAE format
Verify the Translator Is Government Approved
This is one of the most important points.
UAE authorities only accept translations from licensed legal translators. Freelancers or online tools are not accepted.
Before submission, confirm that:
- The translator is registered in the UAE
- The translation carries an official stamp
- The translator’s license number is included
- The office is authorized for legal translation
Using Best legal translation services reduces the risk of rejection.
Check Names Carefully (Letter by Letter)
Many applications are rejected because of name errors.
Before submission:
- Match names exactly with the passport
- Check spelling in Arabic and English
- Ensure first name, middle name, and last name order is correc
- Avoid short forms or nicknames
Even one missing letter can cause delays.
Match Dates and Numbers Exactly
Dates and numbers must match the original document.
Check carefully:
- Birth dates
- Issue dates
- Expiry dates
- Reference numbers
- Document numbers
Review Stamps, Seals, and Signatures
UAE authorities expect all stamps and signatures to be translated as well.
Before submission, confirm that:
- All stamps are mentioned in Arabic
- Signatures are marked correctly
- Official seals are described
- Handwritten notes are included
Missing stamp translations can invalidate the document.
Confirm Page Layout Matches the Original
The translated document should reflect the structure of the original.
Check for:
- Same page order
- Same headings
- Clear separation of sections
- No missing pages
Government officers compare both versions side by side.
Ensure the Translator’s Declaration Is Included
Legal translations must include a declaration from the translator.
This usually contains:
- Translator’s name
- License number
- Official stamp
- Statement confirming accuracy
- Date of translation
Check for Spelling and Grammar Errors
Even small language mistakes look unprofessional and raise doubts.
Before submission:
- Read the Arabic text carefully
- Check spelling consistency
- Confirm legal terms are correct
- Avoid unclear wording
Confirm Notarization or Attestation If Required
Some documents require additional steps after translation.
Depending on the authority, you may need:
- Notary attestation
- Ministry attestation
- Embassy attestation
Make Sure the Translation Is Recent
Some UAE authorities do not accept old translations.
Always check:
- Translation date
- Authority guidelines
- Validity period
If your translation is outdated, you may need a fresh copy.
Keep Both Original and Translated Copies Ready
When submitting documents, always carry:
- Original document
- Legally translated version
- Extra photocopies
- Digital copies if required
Missing documents can delay your application.
Common Mistakes to Avoid
Many people repeat the same mistakes. Avoid these issues:
- Using online translation tools
- Hiring unlicensed translators
- Ignoring spelling differences
- Submitting incomplete pages
- Forgetting stamps or signatures
- Rushing without reviewing
When to Consult a Legal Translation Office
You should consult a professional office if:
- The document is for court use
- The document affects legal status
- The document is business-related
- The authority has strict requirements
Final Review Before Submission
Before submitting, do one final check:
- All pages included
- Correct Arabic translation
- Approved stamp present
- Names and dates accurate
- Declaration included
Conclusion
Submitting translated documents in the UAE requires care, accuracy, and compliance with official rules. One mistake can delay important processes like visas, court cases, or business approvals.
Following this checklist ensures your documents meet UAE standards. Choosing Best legal translation services and a trusted Legal Translation Office Dubai gives peace of mind and smooth processing.
Take time to review everything before submission. It always pays off.
Frequently Asked Questions
Do UAE authorities accept English documents?
No. Official documents must be translated into Arabic by a licensed legal translator.
Can I translate documents myself?
No. Self-translations are not accepted by UAE authorities.
How long does legal translation take?
It depends on document length and urgency. Simple documents may take one day, while complex files take longer.
Are online translation tools acceptable?
No. Government offices do not accept machine or online translations.
Do all documents need attestation after translation?
Not all. Requirements depend on the authority and document type.
What happens if my translation is rejected?
You may need a corrected translation and resubmit, causing delays.